Workflow Hub

I asked ChatGPT to create a graphic for my company. I provided our company colors, logo, brand guide, the objective of the graphic, and information about our audience. ChatGPT then created the graphic based on those details. Step-by-step: 1. I asked ChatGPT to create a graphic for my company. 2. I provided our company colors, logo, and brand guide. 3. I explained the objective of the graphic. 4. I described the intended audience. 5. ChatGPT created the graphic using the information I provided.

I built a personalized news workflow called “TastyHookedFish” as an antidote to the feeling that news is limited to crisis, conflict, and collapse. It periodically searches for genuinely interesting, positive developments across science, climate, medicine, conservation, technology, culture, and social progress. The goal is not to create a feed of cheerful fluff, but to surface meaningful developments that provide evidence that useful things are happening in the world. The workflow also tries to avoid repetition, so the same feel-good stories do not keep resurfacing simply because they are popular. The result is a personalized news feed that does not ignore reality, but deliberately widens the lens. Step-by-step: 1. I set up a personalized news workflow called “TastyHookedFish.” 2. I configured it to periodically search for positive developments across science, climate, medicine, conservation, technology, culture, and social progress. 3. I focused the workflow on meaningful developments rather than generic cheerful stories. 4. I added a way to avoid repeatedly surfacing the same feel-good stories because they are popular. 5. I use the resulting feed to stay informed while deliberately widening my view of what is happening in the world.

I develop the song with ChatGPT, working through the lyrics, structure, mood, and sound tags. I then move the concept into Suno, which generates the music. Once the track is finished, my ChatGPT agent handles the download and archiving workflow where site authentication allows it. ChatGPT also creates the visual artwork. I assemble the finished song and image into a full video and a Short in Clipchamp. From there, I publish the content to YouTube and TikTok, then share the release across Facebook, LinkedIn, and X. What makes this workflow interesting is not any single AI tool, but the handoff between them: writing, music generation, file handling, image creation, video assembly, publishing, and distribution—all directed by one human creative process. The result is a practical, end-to-end AI-assisted production pipeline rather than a single AI-generated output. Step-by-step: 1. I work with ChatGPT to develop the lyrics, structure, mood, and sound tags. 2. I move the concept into Suno to generate the music. 3. Once the track is finished, my ChatGPT agent downloads and archives it where site authentication allows. 4. I use ChatGPT to create the visual artwork. 5. I combine the finished song and image in Clipchamp to create a full video and a Short. 6. I publish the finished content to YouTube and TikTok. 7. I share the release across Facebook, LinkedIn, and X.

I built a workflow called InnerWeather to help me understand fluctuations in energy, pain and mood over time, in the context of neurodivergence and a chronic muscular pain condition. The workflow creates lightweight daily scans and a weekly overview. Its purpose is not to diagnose symptoms or pretend that every change has a single cause. Instead, it helps make patterns visible across time: when energy drops, when pain increases, when stimulation or emotional load seems higher, how recovery unfolds, and which combinations tend to appear together. The daily scans are possible because I naturally talk to GPT throughout the day, sometimes in very short updates and sometimes in longer conversations, about how things are going, what I am doing, how my body feels, how much energy I have, and what seems to be affecting me. InnerWeather uses those scattered moments as observational material. It does not require me to fill in a formal tracker several times a day. The information is already present in the conversations I am having. The daily scans do not reduce an entire day to one fixed state. They map changing moments across the day, using colour-coded states and paying attention to common transitions between them. That makes it possible to see not only how I felt, but how my internal state moved: whether high stimulation tends to be followed by fatigue, whether pain appears after certain kinds of activity, or whether a low-energy period gradually shifts into recovery. This matters because capacity can vary significantly within one day. A difficult morning does not necessarily define the whole day, and a good afternoon does not erase what happened before it. The workflow is also explicit about uncertainty. If there was not enough input during a particular day to support a meaningful observation, the daily scan says so rather than filling in the gaps. The same applies to the weekly overview: if the available material is too sparse or uneven to support a pattern, that limitation is recorded instead of turning absence of information into a conclusion. The weekly overview brings the daily fluctuations together and looks for recurring sequences, transitions, clusters and recovery patterns across the week rather than treating each day as an isolated event. An important part of the workflow is that the weekly review is also collaborative. When the overview is generated, I use it as a starting point to think together with GPT about what patterns seem to be emerging, whether the current colour codes and transitions are capturing them well enough, and what might need to change in the workflow itself. That means InnerWeather is not a fixed tracker. The task evolves with the patterns it is trying to observe. If a recurring state, transition or distinction is missing, we can refine the categories, adjust the scan, or change the weekly interpretation so the system becomes better at representing what is actually happening. The aim is practical rather than medical: to get a more realistic sense of capacity and recovery over time, so I can make better decisions about pacing, rest, creative work, appointments, and how much I can reasonably take on. I especially like that the workflow treats fluctuations as information rather than failure. Instead of asking only, “Why was I worse today?”, it can reveal a broader sequence: what came before, how the state changed, how long it lasted, and what recovery looked like afterwards. Over time, InnerWeather becomes both a personal pattern archive and an evolving observation tool. In simple terms: day-to-day conversation → colour-coded fluctuation map → transitions across the day → weekly pattern review → collaborative interpretation → refine the task → better future scans The goal is not to predict my body perfectly. It is to keep improving the map while remaining honest about what the available information can and cannot support.

I built a playful GPT workflow called Prosperity Oracle, inspired by the astrology and mystical magazine columns I loved in the 1990s. It is deliberately not financial advice, forecasting, or decision support. It is a small ritual of fun: part horoscope, part creative prompt, and part retro-internet weirdness. Instead of asking GPT to optimize something useful, I wanted to recreate the slightly magical feeling of opening a magazine and finding a mysterious prediction written just for me. Sometimes AI does not need to increase productivity. Sometimes it can simply make the day a little stranger and more delightful—and, on some days, inspire my artwork. Step-by-step: 1. I drew inspiration from the astrology and mystical magazine columns I loved in the 1990s. 2. I built Prosperity Oracle as a playful GPT workflow that produces a horoscope-style experience. 3. I framed it as a ritual of fun, creative prompting, and retro-internet weirdness—not as financial advice, forecasting, or decision support. 4. I used the format to recreate the feeling of discovering a mysterious prediction written just for me. 5. I let the results serve as creative inspiration for my artwork.

I was tired of opening Spotlight every time I wanted to switch apps. The search results would move around, I would occasionally open the wrong app, and those few wasted seconds kept adding up throughout the day. Instead of memorizing a collection of unrelated hotkeys, I used ChatGPT Work to design and build a personalized shortcut system in Apple Shortcuts. The shortcuts can open individual apps, jump directly into specific Safari or Chrome profiles, or launch an entire work mode with one keystroke. For example, a recording shortcut could open your microphone, camera, recording software, and notes. An analytics shortcut could open all the dashboards you check each week. Step-by-step: 1. I opened the ChatGPT desktop app, started a new chat, and switched to Work mode. 2. I asked ChatGPT to plan shortcuts around my real workflow: Based on what you know about me and my workflow, suggest 10 time-saving hotkeys we can set up in Apple Shortcuts. I’m interested in opening specific apps and profiles based on what I need them for or what mode of work I’m going into. 3. I told it which apps, browser profiles, URLs, and work modes I use most. 4. I narrowed the list before making any changes by keeping the highest-frequency shortcuts and avoiding macOS or app conflicts. 5. In ChatGPT, I went to Settings → Computer Use and turned on Any App. 6. I gave ChatGPT the approved list and clearly limited its scope: Set these up in Apple Shortcuts. Do not change anything outside this list. Test each shortcut. 7. I opened All Shortcuts in Apple Shortcuts and ran each one manually. I used Quick Actions to add or change its keyboard shortcut. I like Control + Option because it is less likely to conflict with existing Mac commands. 8. I tested every shortcut while working in another app, checking that it opened the correct app, account, browser profile, or collection of tools before building more. 9. Once everything worked, I asked ChatGPT to create my reference: Write me a one-page cheat sheet of all the shortcuts you set up, where they live, and what’s left to do. The result is a personal shortcut system built around how I actually work, plus a one-page cheat sheet so I don’t have to memorize everything immediately. For the complete walkthrough, exact prompts, screenshots, and setup instructions, follow my full Rundown University guide: Use ChatGPT to Build a Custom Mac Shortcut System. Tools used: ChatGPT Work, Apple Shortcuts Industry: Cross-industry Tags: #chatgptwork #appleshortcuts #macautomation #productivity #workflowautomation

I built a small GPT automation called PatternSpeak that periodically looks back across my conversations for ideas, themes, or approaches that keep resurfacing over time. It is not meant to analyze me or turn recurring thoughts into tasks. Its job is much simpler: occasionally say, in effect, “Hey, this idea keeps coming back. Maybe there is something here.” I like it because repetition can be meaningful without being urgent. Sometimes an idea disappears for weeks and then returns in a completely different context. PatternSpeak helps me notice those echoes without forcing them into a productivity system. It feels less like tracking and more like having a friendly observer tap me on the shoulder when a thread has quietly become a pattern. It works very well with the scan and analysis workflow I also shared here. Step-by-step: 1. I use PatternSpeak to periodically look back across my conversations. 2. It identifies ideas, themes, or approaches that keep resurfacing over time. 3. When it notices a recurring thread, it surfaces it as a gentle prompt rather than turning it into a task. 4. I review the recurring ideas and notice whether they have become meaningful patterns, even when they return in different contexts. 5. I use the scan and analysis workflow I also shared here alongside PatternSpeak.

GeneTrust AI — Asistente Genético Virtual (AGV) es una plataforma tecnológica concebida bajo una arquitectura basada en evidencia (Evidence-First), asistida por IA y gobernada por humanos. Está diseñada para facilitar el acceso, la estructuración, la exploración, la clasificación, la priorización y la síntesis trazable de evidencia genética y biomédica. Su diseño busca prevenir riesgos críticos de la IA en biomedicina, como las alucinaciones, las referencias no resolubles, la pérdida de procedencia, el ocultamiento de contradicciones y la atribución indebida de autoridad clínica. Aplica operaciones aditivas y no destructivas: filtrar, clasificar o priorizar los datos nunca modifica ni reescribe la evidencia fuente original. Además, preserva la ambigüedad y los elementos no clasificables en lugar de forzar conclusiones artificiales. El stack tecnológico incluye React, TypeScript, Node.js y servicios en la nube. La plataforma integra un enfoque de múltiples proveedores y agentes de IA, con modelos generativos desacoplados, junto con una clasificación multidimensional de la evidencia mediante la abstracción de un Structured Decision Provider (SDP, Proveedor de Decisión Estructurada). Utiliza específicamente TypeSafe AI, con su modelo Jev, como proveedor de decisiones estructuradas bajo estrictas políticas de activación y gobernanza por dimensión. La IA y sus agentes asisten en la organización, exploración y síntesis de información compleja, pero no actúan como una autoridad diagnóstica ni determinan por sí mismos la verdad clínica. Sus salidas se manejan como inferencias computacionales controladas, separadas estrictamente de la evidencia fuente y sujetas a validación humana explícita. Step-by-step: 1. Accedo y estructuro la evidencia genética y biomédica dentro de una arquitectura basada en evidencia. 2. Exploro, clasifico y priorizo la información mediante operaciones aditivas y no destructivas, sin modificar ni reescribir la evidencia fuente original. 3. Mantengo la procedencia, las contradicciones, la ambigüedad y los elementos no clasificables, evitando forzar conclusiones artificiales. 4. Utilizo múltiples proveedores y agentes de IA, con modelos generativos desacoplados, para organizar, explorar y sintetizar la información compleja. 5. Aplico una clasificación multidimensional mediante la abstracción de un Structured Decision Provider (SDP), utilizando TypeSafe AI y su modelo Jev bajo políticas estrictas de activación y gobernanza por dimensión. 6. Trato las salidas de la IA como inferencias computacionales controladas, las separo de la evidencia fuente y requiero una validación humana explícita antes de utilizarlas.

We used ChatGPT to make renting out our house in France for the first time far less overwhelming. By the end of the summer, we had hosted four families. Although the whole process was a lot of work, creating one master file with useful facts about the house was a major time-saver. It included everything from Wi-Fi and coffeemaker instructions to lighting quirks and bin days. From that document, AI built a room-by-room preparation checklist, drafted and translated a house guide in French and English, wrote separate listings for Airbnb and a local rental site, and created guest messages ranging from booking confirmations to check-in instructions. For pricing, we spoke with a local agent. AI’s final task was to flag the French administrative, tax, registration, and insurance details that we needed to sort out ourselves. Step-by-step: 1. We created one master file containing useful facts and practical details about the house, including Wi-Fi, coffeemaker instructions, lighting quirks, and bin days. 2. We used the file to have AI create a room-by-room preparation checklist. 3. We asked AI to draft and translate a house guide in French and English. 4. We had AI write separate rental listings for Airbnb and a local rental site. 5. We used AI to create guest messages, including booking confirmations and check-in instructions. 6. We met with a local agent for advice on pricing. 7. We asked AI to flag the French administrative, tax, registration, and insurance details we needed to handle ourselves. 8. By the end of the summer, we had hosted four families.

I built a workflow that converts landscape (16:9) footage into vertical (9:16) video without heavily cropping the original footage. Using AI tools and a simple node tree in Magnific, I generated the missing visual data outside the original frame so the final video looks as if it was captured vertically. Previously, this felt like too much trouble and too many steps to be worthwhile. Using Magnific Spaces, I extended the first frame of the video to fit a 9:16 frame with one prompt. Then I used a second prompt with the new frame and the original video as references in a video-generation node. I used Seedance 2.0 to save credits because I had low expectations that the workflow would work. To my surprise, the output was great immediately. It was not perfect, but the generated footage matched the original clip very well. Below are images of my node tree. Step-by-step: 1. I opened the original landscape (16:9) video in Magnific. 2. I used one prompt to extend the video's first frame into a 9:16 vertical frame. 3. I added the new frame and the original video as references in a video-generation node. 4. I used a second prompt to generate the expanded vertical footage with Seedance 2.0. 5. I reviewed the output and found that it matched the original clip well, although it was not perfect.

I own a rental property where a water leak has occurred roughly every year or two. The leak typically runs for weeks before the water utility detects usage above its threshold. Because billing cycles last three months, the utility may notify me weeks or months after the problem begins. By then, the leak can have produced a bill more than $1,000 higher than the usual $100–$300 amount. The utility offers a one-time, per-account waiver for accidental leak overages. After using that waiver the first time, later incidents are entirely out of pocket. The utility also cannot notify me sooner than when usage exceeds 25,000 gallons during a billing cycle, which moves the account into a quadruple-rate tier for the rest of that cycle. I repeatedly asked whether they could provide an immediate alert when a user-set or company-set daily usage threshold was exceeded, but they said they had no system or solution for it. I tried checking my usage manually every day, but after weeks or months of normal readings, it was easy to become complacent or forget. After receiving another $1,300-plus bill, I asked ChatGPT whether I could automate the process of logging into my utility account, checking usage daily, and emailing me about the prior day’s usage or an overage. ChatGPT suggested several options, including paid AI-agent tools and a free script running on my own hardware. I wanted a completely free, cloud-based solution that would not require my computer to stay on, so I compared the paid options, including Google Spark, with a GitHub-based system. GitHub apparently includes 2,000 minutes of script runtime per month, while my system was estimated to use about 100 minutes. I spent part of a day asking ChatGPT questions, copy-pasting code into GitHub, and refining it. I now have a cloud-based system that logs into my water utility account, checks daily usage, emails me when my daily or seven-day-average thresholds are exceeded, and adds each day’s usage to an Excel spreadsheet for ongoing history. I have verified that it works, and it is set up to keep running and sending alerts without ongoing cost. I had never coded before. The system uses Python, GitHub Actions/YAML, Playwright, pandas, openpyxl, Excel, and Gmail for email alerts. Excel and Gmail were the only tools in that list I had used previously. If I want to change an alert threshold or another setting, I can log into GitHub and ask ChatGPT for the relevant code adjustment. I also added a second rental property in the same city that uses the same water utility. Replicating the process for that property required only a small amount of additional code and took almost no time. I now have a perpetually self-updating, cloud-based water-usage database with daily email alerts for both rental properties, at zero ongoing cost.

I’m retired and in my early 70s. I never got into RPGs growing up, but I decided to try a tabletop RPG with my wife. The game I purchased included a rulebook and a PDF of the book. I wanted my wife and me to play as the player characters without either of us having to be the game master, so I tested whether AI could take on that role. I used ChatGPT to parse the PDF and walk us through the process. It helped us create our characters, Heisenberg and Felicity, and then started the game as the game master. We’ve only just started, but it seems like this is going to work well. The AI can keep secrets to itself, roll the dice when needed, and guide us through the adventure. Step-by-step: 1. I purchased a tabletop RPG that included a rulebook and a PDF of the book. 2. I used ChatGPT to parse the PDF and walk us through the process. 3. ChatGPT helped my wife and me create our player characters, Heisenberg and Felicity. 4. We had ChatGPT start the game as the game master so neither of us had to fill that role. 5. We began playing while ChatGPT kept secrets to itself, rolled the dice when needed, and guided us through the adventure.

The Rundown recently held our first in-person retreat in Portugal, which was also my first time traveling to Europe. Claude and ChatGPT were amazing resources throughout the trip, from helping me navigate a chaotic international airport to providing personalized advice on cultural differences, tipping, translating menus, and using public transportation. My wife accompanied me and had plenty of time for solo exploration during the day. She is already a big planner, but a ChatGPT project containing our trip information helped her create a detailed plan, including a packing list, pre-trip checklist, and well-structured day-by-day itinerary for seeing as much of Lisbon as possible. As someone who gets stressed by travel, having an expert with context about my life available in my pocket to answer questions whenever I needed it is something I can’t imagine taking trips without. Step-by-step: 1. I used Claude and ChatGPT for personalized travel guidance during my first trip to Europe. 2. I asked for help navigating a chaotic international airport and handling cultural differences, including tipping, translating menus, and using public transportation. 3. My wife created a ChatGPT project with our trip information to support her planning. 4. She used it to create a packing list, pre-trip checklist, and day-by-day plan for exploring Lisbon during her solo time. 5. I used the tools throughout the trip to answer questions with context about my life and reduce the stress of traveling.

I’m pregnant with my second child. For my first, we had a doula, so my husband and I didn’t spend much time learning about labor positions or what can help during labor because we knew she would guide us. This time, we don’t have a doula, and we didn’t want to spend a lot of money on an online course or take the time to attend an in-person one. I asked ChatGPT to scour free resources from leading experts and create a mini-course we could work through, along with a cheat sheet for my husband to use during labor. It saved me hours of research and gave us an incredibly useful resource. Step-by-step: 1. I explained that I’m pregnant with my second child and that we had relied on a doula during my first labor. 2. I identified the information we needed to learn, including labor positions and what can help during labor. 3. I asked ChatGPT to scour free resources from leading experts and use them to develop a mini-course. 4. I also asked it to create a cheat sheet for my husband to use during labor. 5. We used the mini-course and cheat sheet as a more affordable and convenient alternative to an online or in-person course.

Whenever a user wants to install a Skill, an MCP, or a CLI, the guard scans it for malware before installing it on all agent systems. Step-by-step: 1. Detect the user’s request to install a Skill, an MCP, or a CLI. 2. Scan the requested item for malware. 3. Install it on all agent systems.

My mom and I love trying new recipes together, but our best dishes rarely turn out exactly like the original recipe. She adds a little more garlic, I suggest a different spice, and by the time we sit down to eat, neither of us remembers what we changed. 😂 I started using ChatGPT as our cooking journal. After we make something, I send it a photo of the dish and a quick voice note about what we used, what we changed, and what we’d do differently next time. ChatGPT turns those notes into a recipe we can make again while preserving our comments and the story behind the meal. Now, when we’re deciding what to cook, I can ask for a favorite we haven’t made in a while, a recipe that uses what’s in the fridge, or a shopping list for our next cooking day. It’s becoming a collection of our recipes and the time we’ve spent making them together. ❤️ Step-by-step: 1. I created one place to keep our recipes, with space for ingredients, steps, photos, ratings, and notes. 2. Each time my mom and I cook, I take a photo and record a short voice note about the changes we made. 3. I ask ChatGPT to turn our notes into a clear recipe and flag any measurements we forgot to record. 4. I review the recipe with my mom, fill in the missing details, and save the version we actually made. 5. We add what we liked, what we’d change, and any memories from that cooking day. 6. When we want to cook again, I ask ChatGPT to find a recipe, adapt it to the ingredients we have, or make a shopping list.

I built a workflow called PeopleSparkles for researching people connected to creative fields, schools, collectives, residencies, local art scenes, and cultural networks. The workflow starts from a defined group of people, for example teachers, alumni, artists, current or former members of an association, residents, or associates connected to a specific academy, organization, or cultural scene. A typical research request can be as simple as: “Look at this art website and identify all current and former residents and associates. Build a list. Then research them in batches of ten, checking their websites and other relevant sources, and write a short description of their work. Deliver the results in a format that can be imported into my local database.” Before each new research run, I provide GPT with a ZIP containing the current state of the PeopleSparkles database. This means the research starts from the existing corpus rather than from scratch. New people can be added, existing entries can be expanded, and previously researched people can be recognized before new material is prepared for import. The actual database lives locally on my computer. Apart from the initial development of the code and the research needed to create new lists of people, the database itself runs locally. Once a new batch has been researched and imported, browsing, organizing, scoring, annotating, and using the material does not require the whole corpus to be sent back for analysis. The database also generates a human-readable HTML version with a designed layout, so the research is not trapped inside raw data or spreadsheets. I can browse the people and their notes visually as a small personal research publication, while the underlying structured data remains available for future additions and processing. The “Sparkles” part is personal. I can add my own notes and scores to each person to capture whether their work sparked something in me, and if so, how. That might be curiosity, recognition, inspiration, aesthetic attraction, a strong question, a surprising association, or simply the desire to look again. This means the database does not only record who someone is and what they make. It also records my evolving relationship to their work. Over time, that creates a second layer on top of the research corpus: not just a map of creative people, but a map of resonance. The database also includes a “Surprise me” function that brings up a person from the collection without me choosing them deliberately. This helps break habitual search patterns and allows older, less obvious, or previously overlooked entries to resurface. Someone I barely noticed months ago can suddenly become relevant in a completely different creative context. The purpose is not to create conventional biographies. I am interested in the sparks around a person: what they make, the media and themes they work with, the organizations or people they connect to, and which traces may lead somewhere unexpected. This is particularly useful for creative ecosystems where information is fragmented across artist websites, academy pages, exhibition archives, old posters, association websites, interviews, catalogues, and small cultural organizations. The workflow gathers those fragments into a cumulative research corpus. It also allows the research to grow organically. One artist may lead to a collective, a teacher to a former student, an exhibition to another maker, or an old membership list to someone whose work would never have appeared in a conventional search. In simple terms: existing local database → new source or people list → GPT-assisted discovery and research in batches → import-ready structured data → local database → HTML browsing, notes and scores → surprise rediscovery → new creative connections The result is a living creative research database that combines external research with personal resonance, so I can not only discover people, but also trace which work actually sparks something in me over time.

Sometimes I remember something perfectly badly: not its title, creator, or where I found it, but a sound, a color, a vague cover, a sentence, or a period in my life. I know it exists because I loved it, but I cannot name it. I use AI and my digital traces to recover songs, books, videos, articles, and quotes. Memory is not a catalog; it stores traces. AI can turn those traces into searchable hypotheses. Step-by-step: 1. I dump every surviving clue without waiting for a proper search query. The clues can be as rough as “The title sounded like nu nau tau,” “It was ambient or humming,” “The cover was maybe a green desert?” or “I knew it around 2019.” Another example is: “A book about makers and Disney. White 3D-printed figures, tiny people, and bears on a blue cover.” This is raw memory evidence. 2. I separate certainty from guessing by labeling each clue as certain, fairly sure, possible, or probably distorted. I keep uncertain clues, but do not treat them as facts. A wrong attribution or outdated cover does not invalidate everything else. 3. I reconstruct the original encounter. I ask where I was and whether I Shazamed it, saved it, sent it to someone, screenshotted it, or bought it at a book fair. In one case, I remembered hearing a song in someone’s car and Shazaming it because I could not parse the pronunciation. Remembering that capture action pointed to a retrieval source. 4. I search my own collections first: playlists, liked songs, Shazam history, saved videos, old posts, messages, bookmarks, notes, photos, receipts, and reading lists. The object may already be there under metadata I no longer remember. I start with the smallest reliable fragment. 5. I search for “nu” inside my playlists after remembering “nu nau tau.” That recovered Man O To — Nu. The artist and title had blended into one phrase, and the song was sitting in several playlists, including my Shazam collection. A clue does not need to be complete; it only needs to be distinctive enough inside the right collection. 6. I allow memory to scramble metadata. An artist and title may merge, album art may become song art, and a quotation may survive with the wrong poet attached. I split remembered phrases, swap artist and title, try different word boundaries, consider older releases, and search phonetically using similar syllables, vowel sounds, homophones, alternate spellings, or other languages. I also ask what the cover looked like when I knew it, because artwork changes. 7. I use context and cross-reference traces. A year, trip, relationship, or platform can narrow the search more than a half-correct title. Spotify might preserve the song, Shazam the discovery moment, and an old message the recommendation. Old posts are accidental archives, and dead links may still leave names, dates, or descriptions. If memory fails completely, I inspect behavior from the relevant period, such as repeated listening, watch history, purchases, or library loans. 8. I let AI propose candidates and compare them against several independent clues, including sound, subject, period, cover, and personal context. One matching detail is not confirmation. I show titles, covers, creator names, and short descriptions because recognition may succeed where recall fails. Rejections also help: “No, but the cover was more minimal,” “The title was shorter,” or “It was fiction, not nonfiction.” Each correction sharpens the search. 9. I pay attention to the strangest clue. The blue cover with white figures, bears, and a makers-and-Disney theme led to *Makers* by Cory Doctorow. 10. Once I confirm the object, I save the title, creator, link, why it mattered, and how I recovered it. For example: - Clue: “nu nau tau” - Encounter: heard in someone’s car and Shazamed - Search: Spotify/Shazam collection → “nu” - Result: Man O To — Nu - Distortion: artist and title blended together This becomes a retrieval playbook: which clues survive, where traces live, and how my memory distorts them. The overall workflow is: collect fragments → mark uncertainty → reconstruct the encounter → search personal traces → try phonetic, visual, and contextual clues → compare candidates → recognize and confirm → save the result and retrieval path. I do not need to remember the database fields. I need enough fragments to rebuild the trail. Sometimes the best clue is what I did when I first encountered something. Sometimes it has been sitting in five of my own playlists while I spend years wondering what it was called. 😑😭🎧

I use this workflow to handle new business enquiries by connecting AI to the actual business process instead of using AI as a standalone chatbot. The process moves each lead from AI qualification to a CRM update, sales notification, and follow-up. AI extracts the service required, budget, location, and urgency, then routes the lead based on the result: - High intent: Notify sales immediately - Medium intent: Start an automated follow-up - Low intent: Add the lead to a nurture sequence Step-by-step: 1. Capture the new business enquiry. 2. Use AI to extract the service required, budget, location, and urgency. 3. Update the CRM with the qualification details. 4. Route the lead according to its intent level. 5. Notify sales immediately for high-intent leads, start automated follow-up for medium-intent leads, and add low-intent leads to a nurture sequence.

Clean up near-duplicate artwork photos with a visual checklist THE PROBLEM I had hundreds of photos of my handmade collages. Some showed the same work photographed at different times, from different angles or against different backgrounds. Others were cropped versions, detail shots or useful making-of photos. The duplicate finder in my image manager missed real matches and suggested unrelated collages instead. Simply keeping one file from each group would also have thrown away useful material. THE WORKFLOW 1. Export a working set and preserve the filenames. I exported the images from Eagle. Smaller copies made the collection easier to upload, while the original-resolution files stayed on my computer. Keeping the filenames intact made it possible to apply decisions to the originals later. 2. Ask AI to compare the artwork, not just the whole photograph. The comparison looked for matching local image details and their relative positions. This helped connect photos despite changes in angle and background. Candidate groups still needed review: two collages might contain the same clipping, and a detail photo might overlap with a wider shot without being redundant. 3. Turn the results into a visual decision page. The AI produced a standalone HTML file with photos grouped side by side and their original filenames underneath. I requested a “Keep” checkbox beneath each candidate and a category dropdown: “Collage” or “Making of”. Multiple images could stay in either category. One photo might show one part clearly while another preserved a different part better. I made the decisions; the AI did not choose a winner automatically. 4. Validate and export my choices. The page flagged any group with nothing selected and any selected photo without a category. Photos without a confirmed match were preserved separately. A download button exported my decisions as a small JSON file, which I sent back to the AI. 5. Generate a local cleanup script from that exact selection. The resulting Windows script checks the expected files, asks me to confirm the folder, sorts the retained photos into “collages”, “making of” and “loose items”, and sends rejected photos to the Recycle Bin. It targets the ordinary export folder, not Eagle’s internal library. The loose items can then be sorted manually before reimporting. WHAT THIS PRODUCED From 296 photos, the review grouped 204 into 90 candidate groups and left 92 without a confirmed match. My final choices retained 96 collage photos and 23 making-of photos, plus all 92 loose items: 211 retained, 85 designated for removal. The checklist and selection were completed, and the script was generated. At the time of writing, I had not yet run the cleanup on Windows. WHY IT HELPED The key was separating three jobs: finding likely matches, deciding what matters, and applying those decisions to files. “The same artwork” does not necessarily mean “an unnecessary photo”. A visual checklist let me make those distinctions without manually tracking filenames. STARTER PROMPT “I have photos of the same artwork taken from different angles and against different backgrounds. Find candidate matches using details within the artwork, and distinguish duplicates from details, changed versions and making-of photos. Create a standalone HTML review page with original filenames, a Keep checkbox and a category dropdown for each candidate. Allow multiple retained photos per category. Flag empty groups and selected photos with no category. Preserve unmatched images. Let me export my choices as JSON. After I return the selection, generate a script that validates the original filenames, sorts retained files into the chosen folders and moves only rejected files to the Recycle Bin after showing the target folder and counts. Do not choose or delete files on my behalf."