I use a Grok Bot as my pastoral care assistant. It keeps track of the people I am caring for and reminds me when to follow up with them. It is set up for anyone who wants help staying on top of pastoral care needs.

1. I told Grok what I wanted the bot to do and what its job would be.
2. The bot set up the rest. It started by asking me questions about who I was caring for.
3. When someone is going through something, I give the bot their name and the issue they are facing.
4. The bot keeps track of each person and holds onto their details.
5. Each morning, the bot sends me a digest of the people I am following, along with the actions to take that day.

The result is a daily list of who needs attention and what to do about it, without having to track everyone myself.