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Zapier: The AI tool to automate almost any task

The Rundown: Zapier is a powerful automation tool that allows you to connect different apps and services to automate repetitive tasks.

šŸ§° Who is this useful for:

  • Writers looking to speed up content creation
  • Students needing help with research and summarization
  • Teams managing collaborative documents
  • Entrepreneurs streamlining workflows


1. What Is Zapier?

Zapier is an automation tool that connects your favorite apps, such as Gmail, Slack, Mailchimp, and over 6,000 more. By setting up automated workflows, known as Zaps, you can save time and reduce manual work.

A Zap is a blueprint for a task you want to do repeatedly. Each Zap consists of:

  • Trigger: An event that starts your Zap. For example, receiving a new response in Google Forms.
  • Action: An event that a Zap performs after it is triggered. For example, sending an email through Gmail.
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2. How to Access Zapier

To get started with Zapier:

  • Sign Up or Log In: Visit the Zapier website and click on the "Sign Up" button to register for free. If you already have an account, click "Log In." There are paid tiers, but the free version already lets you use almost every Zapierā€™s feature. Here are the pricing details:
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  • Dashboard: After logging in, you'll be directed to your Zapier dashboard, where you can create and manage your Zaps.


3. How to Use Zapier to Create a Zap

a) Getting Started

Create a new Zap by:

  • Clicking on the "+ Create" button on the left sidebar and pressing ā€œZapā€ to start a new Zap.
  • You'll see a screen asking, "What would you like to automate?", which can help you setting up the trigger and action or you can do it manually.
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b) Define the Trigger

  • Choose a Trigger App: Select "Google Forms" as your trigger app. This means the Zap will start when there is a new response in your Google Form.
  • Select Trigger Event: Choose "New Form Response" as the trigger event. This specifies that the Zap will be triggered by a new form submission.
  • Connect Your Google Account: Zapier will prompt you to connect your Google account. Follow the instructions to grant Zapier access to your Google Forms.
  • Set Up Trigger: Choose the specific Google Form you want to use for this Zap.
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c) Define the Action

  • Choose an Action App: Select "Gmail" as your action app. This means the Zap will perform an action in Gmail when triggered.
  • Select Action Event: Choose "Send Email" as the action event. This specifies that the action will be sending an email.
  • Connect Your Gmail Account: Zapier will prompt you to connect your Gmail account. Follow the instructions to grant Zapier access to your Gmail.
  • Set Up Action: Fill out the email template fields, including the recipient, subject, and body. You can use data from the form response to personalize the email content.
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4. Finalize and Test

  • Test Your Zap: Zapier will prompt you to test the Zap. Submit a test response to your Google Form to ensure the Zap sends an email as expected.
  • Turn On Your Zap: Once the test is successful, turn on your Zap. It will now run automatically whenever a new form response is submitted.

Congratulations! You've successfully created a Zap that sends an email whenever someone fills out your Google Form.

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