How to prepare for any meeting using Google Gemini Apps

The Rundown: AI-powered meeting preparation that analyzes your calendar, reviews past emails, and researches participants to give you comprehensive briefings before every meeting.

🧰 Who is this useful for:

Busy professionals managing multiple meetings daily
Sales teams preparing for client calls
Job seekers prepping for interviews
Networkers trying to keep track of connections

STEP 1: Enable Google Workspace Integration

First, head over to Google’s Gemini website. To let it access your calendar and email data, you'll need to enable Google Workspace integration. Click on the settings icon in the bottom-left corner of your interface, then scroll down to find the Google Workspace section. Toggle it on and follow the authentication prompts to connect your Gmail and Calendar accounts.

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Note: This integration allows the AI to search through your emails, but it cannot send emails.

STEP 2: Check Your Calendar

Start by asking the AI to check your upcoming meetings for a specific timeframe. Use a prompt like:

"Check my calendar for this week and show me all my meetings with participant details."

The AI will scan your calendar and provide you with a comprehensive list of your meetings, including attendee names, meeting times, and any available meeting descriptions. You'll see the meetings displayed with clear scheduling information and participant details.

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STEP 3: Search Previous Email Conversations

To understand your relationship context, ask the AI to search through your email history:

"Search my Gmail for any previous conversations with [participant name] and summarize our past interactions in [timeframe]."

This will help you recall previous discussions, commitments made, or topics covered, ensuring continuity in your business relationships. The AI will find relevant email threads and provide context about your communication history.

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STEP 4: Generate Meeting Strategy

Finally, ask the AI to synthesize all this information into actionable insights:

"Based on my upcoming meeting with [name], our previous conversations, and current [company] context (search the web for latest news relevant to this meeting), suggest 5 talking points and 3 questions I should prepare."

The AI will create a customized meeting strategy that takes into account your relationship history, current business context, and recent developments relevant to your meeting participant.

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Pro tip: After meetings, ask the AI to draft follow-up email templates based on the talking points you prepared and discussed.